When it comes to planning events, everyone knows that sorting out who does what and who is assigned to which task or activity can be a challenge. This is especially true for fairground or funfair events, because you also have to think about logistical challenges such as site safety and the safety of the rides and attractions, and you have to consider security for everyone in your venue and the overall comfort of your attendees. For all these aspects, you definitely need to form committees. Forming committees is one of the best ways you can handle all the different aspects of your event in the most organised way, but what committees do you need for your funfair event in the first place? Here is your best guide to your fairground event committees and how to organise them.
Logistics and management
The logistics and management committee can set the goals for your fairground event as well as your overall budget. They can also be responsible for securing permits and insurance and taking care of your security requirements as well as first aid. Their role can include establishing communication channels and making sure that other committees can meet their deadlines and be provided with exactly what they need to do their job.
Communications
The communications committee can determine the fairground event’s theme, and they can also develop the strategy for communications on how to promote your event. This would include creating banners and posters, distributing flyers, making maps and signage, and so on. They can also be in charge of marketing the event on social media.
Concessions
This committee can help determine the kind of concessions, refreshments and food that will be served at your funfair. Take note of mixing substantial items such as hot dogs and burgers with quick-fix snacks such as popcorn, candy floss, ice cream, doughnuts, and crepes. Your guests and attendees should also have easy access to refreshments, including water – this is essential, as we know from our years of experience offering funfair stalls for hire.
Funfair games and stalls
Of course, a funfair and fairground wouldn’t be the same without the ever-present funfair games and stalls, so choose which stalls and games you would like to have in the event. The games and stalls committee should decide what kind of entertainment you would like to rent or hire, such as Dodgems, pony rides, silent discos, and so on. This committee can also work closely with the communications and ticketing committee to build as well as decorate signage and booths, and determine prices as well.
Fundraising
You can also set up a fundraising committee in charge of developing plans for sponsorship and sponsorship tiers for your event. They can secure donations in cash or kind, particularly from local business organisations, and they can also make sure that all your signage and posters recognise and acknowledge your sponsors. The committee can also oversee additional fundraisers such as sales of products and auctions.
Volunteers
If you can, set up a volunteer committee as well. This committee will be comprised of volunteers for the different aspects of your funfair event, such as the decorations and setup, the cleaning up after the event, ticketing and parking, games and stalls, concession stands, and more.
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